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Council of the City of Gold Coast

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Evidence Act application

Applying to inspect documents

If you are a party in civil legal proceedings, under section 134A of the Evidence Act 1977  you can apply to Council of the City of Gold Coast (Council) to produce, for your inspection, documents that are relevant to an issue in the proceedings and are in Council's possession.

Note: Inspection of documents is only made by appointment between 9am and 3pm Monday to Friday or by prior arrangement.

How can I apply for copies of the documents?

Your application for copies of documents held by Council must be made in writing, quoting Section 134A of the Evidence Act 1977 or use Council’s Request for Information Evidence Act application form.

Please include your full contact details so we can notify you as soon as possible.
Find the Request for Information Evidence Act application form below.

Download and view the Evidence Act Application fact sheet.

Your written application must be accompanied by a copy of your receipt for payment of the Evidence Act inspection fee and at least one of the following:

  • a copy of pleadings of the proceeding to which you are a party
  • or a copy of the Hearing Notice issued by the Court.

Where can I lodge my application?

You can lodge your  Request for Information Evidence Act application form  and pay the  Evidence Act inspection fee  at any City Customer Service Centre.

Inspection fee and document copy charges

Evidence Act inspection fee - $45.90
A4 page document copy fee - $2.60/page (maximum copy fee limited to $67.65)
A3 page document copy fee - $1.90/page

Can Council refuse to provide access?

Council may refuse to provide access because:

  • The matter is a criminal proceeding.
  • Your request is considered too wide in scope.
  • Documents you have requested are not considered relevant to the proceeding.
  • It is unclear from your request what documents you require.

Restricted use and disclosure of documents

Council supplies documents requested for a legal proceeding in accordance with Section 134A (3) of the Evidence Act 1977.

Note: the documents will be supplied to you on the condition that you only use or disclose copies of these documents for the purpose of the legal proceedings.

You may be held in contempt of court for disclosing documents obtained under the Evidence Act for any other purpose.

What happens next?

Once we receive your properly completed application, including payment of your inspection fee, you will receive a response to your request within 10 working days.

If you have requested copies of documents held by Council, we will contact you to notify you of any copy fees. Upon payment of any copy fees, the copied documents can be posted by mail, sent electronically (depending on number and size of documents) or collected from the Customer Service Centre, 8 Karp Court, Bundall.

Contact us for further information

Legal Services
Phone: 07 5581 7530

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