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City of Gold Coast provides a range of services and programs to support the development of one of the fastest growing regions in Australia.

Tenders

In establishing and carrying out contracts for the carrying out of works, the provision of goods and services or the disposal of non-current assets, the City of Gold Coast may accept the offer most advantageous to it, consistent with and supporting the achievement of the strategic direction of the Corporate Plan. In making this decision, Council must have regard to the five sound contracting principles set out in section 104(3), (8) of the Local Government Act 2009.

Tenders

There are currently no Tenders

LG314/254/17/015

Closing Date

Wednesday, 14 December 2016

Construction of a mangrove deck and associated landscape works at Southport Broadwater Parklands.

LG314/621/17/062

Closing Date

Wednesday, 14 December 2016

Detailed design of large diameter sewerage and recycled water pressure mains at two locations.

LG314/690/17/017

Closing Date

Wednesday, 14 December 2016

Nutrient analyser maintenance at sewerage treatment plants.

LG314/1211/17/018

Closing Date

Tuesday, 20 December 2016

Reservoir Structural Refurbishment Project 2016 to 2017.

LG314/1211/17/033

Closing Date

Tuesday, 13 December 2016

Lining 285m of DN375 Water Main at Broadbeach.

LG314/621/17/079

Closing Date

Tuesday, 13 December 2016

Gold Coast Light Rail Stage 3 - Feasibility Study and Reference Design.

LG314/411/17/017

Closing Date

Tuesday, 13 December 2016

Commercial Advertising on Council Controlled Land and Facilities.

LG314/254/17/032

Closing Date

Friday, 23 December 2016

Gateway Public Art Commission 

LG314/411/17/008

Closing Date

Tuesday, 20 December 2016

Operation of Commercial Aquatic Recreational Activities 

LG314/690/17/031

Closing Date

Wednesday, 11 January 2017

Plumbing and Drainage, Gas Fitting and Metal Roofing Services

LG314/690/17/028

Closing Date

Wednesday, 11 January 2017

Minor Building Works and Carpentry Services 

Find the link to Tips on how to improve your City of Gold Coast quote or tender response below.

Expression of Interest (EOI)

There are currently no Expressions of Interests

Request for information (RFI)

There are currently no Requests for Information

Conditions of Offer

The City uses the following conditions of offer for the various types of procurement.

Conditions of Offer (Version 12) - December 2016 (PDF 330kb)

Conditions of Offer - MSP - Contingent Labour (Version A01) - March 2015 (PDF 420kb)

Conditions of Contract

The City generally uses the following conditions of contract, as specified in the tender (invitation to offer), for the various types of procurement for contracts with a worth of more than $200,000 per annum.

Conditions of Contract Provision of Goods and/or Services (Version 9) - November 2015 (PDF 728kb)

Conditions of Contract - MSP - Contingent Labour (Version A01) - March 2015 (PDF 483kb)

The City generally utilises the following conditions of contract, as specified in the invitation to offer, for the various types of procurement for contracts with a worth less than $200,000 per annum.

Conditions of Contract for Minor Works and Services (Version 2) - May 2016 (PDF 182kb)

Conditions of Contract for Consultancy Services (Version 1) July 2016 (PDF 177kb)

Special conditions of contract

The City utilises the following special conditions of contract for the various types of procurement where specified in the invitation to offer.

Special Conditions of Contract AS4122 - 2010 (Version 3) April 2016 (PDF 617kb)

Special Conditions of Contract AS2124-1992 (Version 3) - November 2015 (PDF 725kb)

Special Conditions of Contract NPWC3-1981 (Version 6 - November 2015 (PDF 642kb)

Special Conditions of Contract Operational Works (Version 4) - November 2015 (PDF 660kb)

City policies and procedures

The City requires suppliers to comply with relevant policies and procedures as detailed in the invitation to offer documentation; these may include:

Sun protection procedure (PDF 107kb)

Work Health and Safety Policy (PDF 195kb)

Complaints (Administrative Actions) Policy & Procedures (PDF 399kb)

Right to Information and Information Provision Policy (PDF 266kb)

Principal controlled contract works insurance

Contractors Liability Insurance (PDF 1.8mb)

Contractors All Risks Insurance (PDF 1.77mb)

Insurance Claim Advice Form (PDF 53kb)

Evaluation of tenders (invitations to offer)

Details of the evaluation methodology, process and criteria will be documented in the invitation to offer documentation. Once specified, the evaluation methodology and criteria and process must be followed.

The invitation to offer documentation is generally constructed to enable offers to be submitted in two distinct and separate files:

  • Non-pricing schedules (containing information to evaluate gates 1 and 2)
  • Pricing schedules (containing the information to evaluate gate 3).

The City generally follows a three gate evaluation process for the evaluation of tenders.

An alternate evaluation methodology for a specific procurement may be utilised by the City where it is considered advantageous to do so; and any publically available information may be taken into consideration when conducting evaluations of tenders.

Due diligence criteria

These are designed to enable the City to filter offers that do not conform to the invitation to offer requirements or pose unacceptable risk. Due diligence criteria allow the City to assess the risk of an offer, at any of the gates, to determine whether an offer is acceptable to continue in the evaluation process.

Gate 1: Mandatory criteria

These are formed, in terms of minimum specified requirements, to allow the City to filter out those submissions that do not conform to the mandatory requirements that are specified in the invitation to offer documentation. Non-conforming offers (which don’t meet the mandatory criteria requirements) will not be further evaluated by the evaluation team as part of gate 2 and 3.

Gate 2: Capability scoring criteria

These are formed to allow the City to select capable offers based on a combination of capability (83 per cent) and local business and industry preferential factors (17 per cent). The City will assign a relative score out of 10 for each capability criterion. Each scoring criterion also has a percentage weighting allocated to it to represent its relative importance and worth in the selection process (out of 100 per cent). Only those offers who score sufficiently in their capability at this stage will move through to gate 3.

Gate 3: Value for money

These are formed to allow the City to select the most advantageous offers based on a combination of a total cost of ownership assessment and the local business pricing advantage. Only those submissions that move through from Gate 2 will then be looked at in order to determine the best value pricing submissions received, including any negotiations.

Where value for money is not otherwise defined then the lowest priced submission, after application of the local pricing advantage, having been evaluated as being capable of meeting Council’s ‘capability scoring’ requirements of Gate 2 will be the preferred submission.

Supplier briefings/site inspections

At the discretion of the City, where included in the invitation to offer documentation, supplier briefings/site inspections may be held as part of the invitation to offer process and will include all suppliers wishing to respond to an offer. The purpose of the supplier briefing is to present to potential suppliers information about the specifications, conditions of offer and conditions of contracts and then provide the opportunity for attendees to ask further questions of clarification, which will be documented along with the responses and issued as addenda to all registered suppliers.

Changes to offers prior to offer period closing

These will be done by way of on addendum. All addendum will be forwarded to all tenderers by way of LGTenderbox. Where appropriate, the tender period may be extended when an addendum is issued at the discretion of the Chief Procurement Officer. All queries should be addressed only to the Contact Officer listed within the tender documentation.

Action by the City after receiving tenders

After the close of the tender date, the City may without limitation to any other action open to it:

Request clarifications

If so requested by City, the supplier must submit by the date and time specified information in clarification regarding their submission. Failure to provide the requested information may result in the offer being deemed non-conforming and it will not be evaluated further.

Invitation to change offers

The City’s Procurement Policy and Contract Manual provide that the City may invite all suppliers who submitted an offer to change their offers where there is a change in the invitation to offer documentation. This is during the period of the close offer but before any offer is recommended for acceptance. Should the change have resulted in alternative suppliers submitting an offer, consideration will be given to withdrawing the invitation to offer and readvertising.

Enter into post tender negotiations

The City may negotiate with suppliers after the close of offers when it has expressly reserved the right in the conditions of offer. Only suppliers who proceed to gate 3 may be invited to enter into negotiations. The commencement of negotiations with one or more supplier is not an indication that a particular supplier's response has been unsuccessful or successful. All negotiations will be handled with probity and the equality of opportunity will be maintained throughout the negotiations.

As Constructed Data

The format required for As Constructed Data to be submitted to the City can be found via the As Constructed Data Standards and Guidelines page.

City Contracting Plan 2016-17

Effective 1 July 2016, the City of Gold Coast conducts all procurement and contracting activities in accordance with the Strategic Contracting Procedures (as defined in the Local Government Regulation 2012 Chapter 6, Part 2). The Strategic Contracting Procedures allows the City to take a strategic approach to procurement/contracting activities. This includes formulating a portfolio of procurement and contracting activities for the 2016-17 financial year.

City Contracting Plan for 2016-17

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