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Planning and building

The Gold Coast is a vibrant and attractive city. We are working hard to maintain our enviable lifestyle and ensure our city continues to thrive in a sustainable way.

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Private certifier information

Private certifier information

We comply with the Planning Act 2016 - archiving of building approvals and certification information. We must keep this information for a specified time and make them available for inspection and purchase to those authorised to do so.

An accredited Private Certifier must archive the following documents within five business days of execution to satisfy properly made requirements:

  • Notice of Engagement (Form 56)
  • Notice of Discontinuance (Form 22)
  • Lapsing an Approval (Form 57)
  • Application details (Forms 1 and 2)
  • Decision Notice, approved plans and any other documentation attributed to the approval
  • completion details, including:
    • Inspection Certificate (Form 16)
    • Compliance Certificate for building design or specification (Form 15)
    • Final Swimming Pool Fencing Certificate (Form 17) 
    • Final Inspection Certificate (Form 21) 
    • Certificate of Classification (Form 11)
    • any other documents relating to the certification and acceptance of the completed building work
  • payment of a one-off fee, to be paid on archiving of the building approval. Please refer to our Register of Fees and Charges for information about archiving fees and refunds.


Other documentation such as notice of engagement, discontinuance, lapsing, inspection certificates, etc. can be lodged electronically using our online form below.

Building approvals can still be mailed or archived in person at any City customer service centre. Phone support is available for lodgement by calling 07 5667 5978.

Archive a privately certified building approval quickly and easily using our online form

Submit online SmartForm

The SmartForm process will only be available for new building approvals, amendments and extensions of relevant period. Building approvals can also be mailed or lodged in person at any of our customer service centres.

City officers are available to provide assistance with any issues lodging online. Call 07 5667 5978.

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