banner image
What's on

The City of Gold Coast's Events Calendar is your guide to festivals and events taking place across the city.

National Relay Service for the hearing impaired Language translation services

Events toolkit and resources

Event organisers can access a range of useful brochures, fact sheets and other resources on this page to assist with applying for, and running, successful events.

Accessible events

For more information about event organisers’ obligations under anti-discrimination legislation contact the Queensland Anti-Discrimination Commission or Australian Human Rights Commission.

Alcohol and Event Management Plan

As participation in public events has become part of modern life, there is an expectation that events will be enjoyable, well organised and safe. Alcohol is often seen as a symbol of celebration and is included as part of festivities at many public events. It is hoped that the following planning guide is used by Event Managers and that event patrons will benefit from a successful and safe event.

Planning Guide for Event Managers

For all questions in relation to adding a liquor component to your event, please contact the Office of Liquor and Gaming Regulation on:

Web -
Phone - 13 QGOV (13 74 68)
Email -
Street address - 7 Short Street, Southport QLD
Hours - Monday to Friday 8.30am to 4.30pm

Go Waste Wise at events

The management of waste at events is an important consideration, whether the event is small or large. Please consider becoming waste wise when planning your event.

Being waste wise doesn’t have to cost you more money, and it can reduce your event’s carbon footprint, save resources and help keep the Gold Coast clean and green.

City of Gold Coast is in the process of developing waste wise guidelines, but a comprehensive Waste Wise Event Toolkit is available now from New South Wales EPA.

Information for patrons travelling to the Gold Coast

For information on Gold Coast tourism and accommodation options, check out Visit Gold Coast.

Pets and events

During the planning stages of your event you should consider if your identified site is considered an animal control area, as this could impact on your event. For example, if your site is dog prohibited, you may like to remind potential participants that it is an animal free event.

Some parks, reserves and beaches on the Gold Coast are designated as;

  • off-leash dog exercise areas where dogs may be exercised off-leash but under effective control
  • dog prohibited areas where dogs are not permitted

Maps detailing the off-leash dog exercise areas and prohibited areas are available.

Pets at events

If you are going to allow dogs to attend your event please ensure your site is not designated as a dog prohibited area.

We also suggest you include the following pet rules;

  • Only bring your pet along if it is well-behaved, non-aggressive and doesn't get stressed out in crowded, stimulating and noisy situations.
  • Ensure your pet is on leash and under effective control at all times.
  • Scoop the poop and bin it.

Promote active and public transport to your event

Getting patrons to and from your event easily and safely, makes for a more enjoyable event experience. Encourage your patrons to plan their journey to your event and use sustainable transport (walking, cycling, public transport, and carpooling).

To promote sustainable travel, consider adapting the following messages to suit your event and include in your publicity materials:

  • We encourage patrons to use public and active transport to travel to and from the event
  • Staying or live locally? Walk, bike or skateboard to the event
  • Use the Translink journey planner to find out which scheduled bus, train and G:Link services are going to the event
  • Parking may be limited - consider carpooling to the event with family and friends
  • Don't drink and drive, organise a designated driver

These messages could be included on the event website, on site maps, marketing materials or event tickets. The order you present your transport information should engage firstly with visitors to the Gold Coast, provide options for those that stay or live near the event venue and conclude with options for those who travel further. For example promote firstly walking and cycling, then public transport, taxi, carpooling and lastly parking.

Recycling at your Gold Coast event

For information about having recycling bins at your event, please contact City Events on 07 5581 7539.

Road closures

For full or partial closures of City of Gold Coast controlled roadways for the purpose of undertaking events on the roadway / footpath / car park, the following applications must lodged.

Site map

A site map is an essential component in both the planning stages and delivery of your event. It is recommended that you use an aerial photograph of the event site (available through google maps) and include the placement of items such as:

  • the boundary / fence line of the venue
  • existing items at the site - buildings, toilet blocks, hazards, etc.
  • entry and exit points
  • location of first aid, lost kids, water, fire extinguishers
  • licensed areas
  • staging and marquees
  • portable toilets and bins
  • food stalls.

View an example of an event site map.

Waste management, recycling and provision of toilets

The Event planning fact sheet, available below, is a guide for event organisers who are planning an outdoor event at a City of Gold Coast site and highlights important factors to consider before, during and after an event, including waste management, recycling and adequate provision of toilet facilities. Reading this guide will help to ensure your event is a success.

Download the Event planning fact sheet.

Jump to key information