You must lodge a plan of subdivision (survey plan) with us for approval before the plan can be registered with the Titles Office, Department of Resources. A newly-created lot cannot be built on until the approved plan of subdivision is registered with the Titles Office.
For a plan of subdivision to be sealed (approved), the development/application must:
- meet the conditions of the relevant development approval
- comply with any applicable Infrastructure Agreement
- be properly made, refer to section 3 of the Plan Sealing application kit(PDF, 551KB)
- be properly lodged
- be up to date with any outstanding property rates and water charges, infrastructure charges, bonds or inspections
- be lodged with the correct signed working legal documents (e.g. Easement, Covenant, Transfer or Community Management Statements). We recommend you seek legal advice in relation to preparation of legal documents; or from the Department of Resources.
All outstanding property rates, water rates and infrastructure charges must be paid before applying.
Generally, the qualified surveyor who draws up the plan of subdivision (survey plan) will submit the application to us on the owner's behalf. All correspondence about the application will be sent to the applicant. The applicant is required to advise assessment officers in writing if other parties are to be included in any correspondence.
As part of your development approval conditions, you may have to register the following documents with the Titles Office along with your plan of subdivision:
- easements, especially where Council owned infrastructure (stormwater, water or sewerage) is, or proposed to be located on private property
- land transfer requests
- covenants regarding land use and/or construction including preservation of vegetation, native animals or any cultural significance relating to the lot.
Plan sealing process
1. Pre-lodgement assessment for Standard Format Plan applications
A pre-assessment request is available for Standard Format Plan applications. No fees apply.
We will issue a compliance report to help you complete plan sealing lodgement application. The report will list:
- the relevant development approval conditions for compliance
- one advice on infrastructure charges notice
- any outstanding issues that may hold up compliance of a Plan sealing lodgement assessment.
Contact details are provided for applicants to clarify any technical matters.
Applicants record their compliance with each condition on the compliance report then submit the report with Standard Format Plan. A decision will be made within 10 business days.
2. Plan sealing application
An application for approval of a subdivision plan is submitted with all required supporting documentation and conditions of approval. Use the Plan Sealing Application Kit(PDF, 551KB) to help you complete the application.
3. Application assessment
After an initial assessment of your application, you will receive either a Subdivision Acceptance Notice or a Subdivision Incomplete Request Notice.
- A Subdivision Acceptance Notice confirms assessment has begun and you will receive a response within 20 business days of lodgement.
- A Subdivision Incomplete Request Notice lists outstanding items that are required before we can assess your application.
For an application that receives a Subdivision Incomplete Request Notice, if the application has not achieved compliance by the 20th business day, we will issue a Subdivision Compliance Notice outlining the outstanding issues and place the application on hold.
A Subdivision Approval Notice will be issued once all plan sealing requirements have been met. Council will also endorse all submitted Titles Registry documents at this point.
5. Register your endorsed/approved plan of subdivision with the Department of Resources
You have 6 months from the date of Council approval to lodge the plan and relevant documents to the Titles Registry Office, Department of Resources. If you do not lodge your application with the Department of Resources within 6 months, then Council approval lapses. You will be required to resubmit your application to us with new lodgement fees including all up to date rates, water and infrastructure charges.
Use this form to lodge a plan sealing application. Refer to the Plan sealing application kit(PDF, 551KB) to help you complete the application. Incomplete applications cannot be assessed.
Applications can be lodged online, in person or by mail. Email lodgement is not accepted.
Properly made applications will be assessed within 20 business days.
Fees apply and must be paid at time of lodgement. An application is not considered 'lodged' unless fees are paid. For online applications, fees are automatically calculated. For hardcopy applications, refer to our Register of fees & charges for details.
- credit card (for all users)
- a tax invoice (for those logged in on their My Account), or
- a Business Partner account (for those logged in to their Business Partner account).
If you do not have a Business Partner account, we recommend you create a My Account.