Privacy Collection Notice for Development.i submissions
Council of the City of Gold Coast (the City, we, us, our) collects your personal information when you make a submission on a development application. The City is committed to handling your personal information in accordance with the Information Privacy Act 2009 (Qld) (IP Act) and the Queensland Privacy Principles (QPPs).
QPP 5 obliges us to advise you of certain matters when collecting your personal information. This collection notice outlines those matters and explains how we will manage the collection, use and disclosure of your personal information. This document also sets out the City’s obligations to make planning and development documents publicly available under the Planning Act 2016 (Qld) (Planning Act) and the Planning Regulation 2017 (Qld) (Planning Regulation) and how this interacts with our obligations in the IP Act.
Personal information that we collect
The City collects the following personal information from you when you make a submission to a development application, as required under the Planning Act:
- state the name, signature and residential or business address of each person who made the submission;
- the postal or electronic address relating to the submission for all submission-makers;
- the grounds for the submission, and the facts and circumstances relied on to support the grounds; and
- if any files (e.g., photos, documents) are attached to support the grounds of the submission, any personal information contained in those files.
If you do not provide us with the information listed above, your submission may not be ‘properly made’ in accordance with the Planning Act and the assessment manager for the development application may not be able to consider your submission.
Purpose of collection and authority to collect
The City collects your personal information to process your submission on a development application and to comply with its obligations under the Planning Act.
If your submission is ‘properly made’, your submission creates a legal right to appeal the development decision relevant to your submission through the Planning and Environment Court. To facilitate the appeal process, your name and contact details are recorded on a document called the ‘List of Principal Submitters’.
Disclosure of your personal information and public access
The City can disclose your personal information where it is authorised or required by a law. Any submission made in respect of a development application is not confidential. The Planning Act requires the City to disclose your personal information to persons as set out below. Your personal information will not be disclosed outside of Australia, unless required by law.
Disclosure of your personal information – Planning decisions
The City is required under section 63(2) the Planning Act to state the name, residential or business address and electronic address of each principal submitter in the decision notice about the development application decision relevant to your submission.
Copies of the development application decision notice, including your personal information, will be disclosed to the applicant and each properly made submitter to the development application, in accordance with section 63(1) of the Planning Act.
Disclosure of your personal information – Public access
The City is required by the Planning Act to make properly made submissions on development applications publicly available for inspection and purchase and to publish properly made submissions on its website (Planning Act section 264, Planning Regulation section 70 and Schedule 22).
All submissions are published in their entirety on the City’s Development.i online platform. You may request to have your personal details (name, contact details or signature) removed from Development.i by contacting the City. The City is not however required to redact your personal information before it is published on the City’s online platforms.
Disclosure of your personal information – City meetings
In some circumstances, an impact assessable development application (including your submission) may be referred to a City meeting to decide or consider. The City must take minutes of meetings which must include each relevant report for the meeting.
Those minutes must be made publicly available and the City may publish minutes of meetings on the City’s website and/or stream the meetings to the internet with recordings made available online.
This means that your submission (including your personal information within your submission) will be published and made publicly accessible in those minutes.
Privacy policy and contact details
The City’s privacy policy explains how you may request access to and/or correction of your personal information. This policy also explains how you can complain to us if you consider the City has breached its obligations to manage your personal information in accordance with the QPPs, and how the City deals with privacy complaints: Privacy Policy.
If you have questions regarding how your personal information will be handled, you may contact the City by visiting our Contact us page.