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Nature Conservation Assistance Program

Helping landholders to restore bushland on private property.

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Nature Conservation Assistance Program - Funding and conditions

Nature Conservation Assistance Program funding is offered each calendar year and funding is limited. Preference is given to applicants offering value for money who can demonstrate their capacity to fulfil the project’s objectives and maintain the works in the following years.

The minimum annual funding allocation is $3000 and the maximum is $9000.

Applicants are eligible to receive funding up to a total of three times. The total funds received may not exceed $20,000.

Co-contribution

To be eligible for assistance, a landholder will need to contribute to the project.

Landholders are required to provide a co-contribution of 30 per cent. The landholder contribution can be in-kind, cash or a combination of both.

An in-kind contribution is where the landholder contributes their own physical labour, the use of their own machinery or project materials such as fence posts, herbicide and mulch.

In-kind contributions are valued at $43 per hour per person for the landholder’s labour.

When calculating in-kind contributions for use of your own materials, equipment and/or running costs, use reasonable market prices for materials and reasonable market hire rates for machinery.

Cash contributions involve the landholder paying for materials and/or labour, at their own expense.

Example of applicant's proposed co-contribution

A landholder applying for $8500 of funding will need to make a minimum co-contribution of $2550 (30 per cent of requested funding). They will need to show how they will achieve this in their budget. For example:

Contribution type Activity Cost Total value
In-kind Weed control and follow-up
maintenance
48 hours @ $43/hour $2064
Cash Purchase of equipment Loppers
12 litre spray pack
$130
$190
Cash Purchase of herbicide and
surfactant
20 litres of Glyphosate 360g/L herbicide @ $10/L $200
    Grand total of co-contribution $2584

Please note, applicants may substantially exceed the minimum requirement and are encouraged to provide an estimate of their actual contribution over the whole year. In the example above, the landholder may decide to undertake 70 hours of weed control and follow-up maintenance. Therefore, the value of their in-kind work alone would be $3010. While this goes beyond the minimum requirement, it should be included as it represents good value for money and landholder commitment.

Conditions

Successful applicants will be required to enter into a funding agreement with the Council of the City of Gold Coast and will receive payment via a nominated bank account. Conditions of the funding agreement must be adhered to throughout the project. Non-compliance may result in legal action.

See a generic copy of the funding agreement.

Reporting

Successful applicants must submit a progress report approximately five months after funds have been allocated and an acquittal report within two weeks of project completion. The reports will include Daily Record Sheets (for days worked) and Herbicide Sheets (for legal purposes). Templates of reports and record sheets will be provided to successful applicants and are also available on request during the application period.

Site monitoring

Successful applicants will be required to take photographs at the start of the project and on completion, and provide these to the City for unlimited use. The successful applicant may be required to provide the City with access to the restoration site to take photos. The City may also require access for up to three years from completion of the project to monitor success.

Unexpended funding

If the recipient is not able to apply the funds to the agreed purpose or is unable to comply with the agreed conditions, they must notify a Conservation Partnerships Officer immediately. In such circumstances, the City will require funds to be repaid.

Compliance

It is the applicant’s responsibility to obtain and maintain any required insurances (including public liability) in relation to activities carried out by the applicant for the project event or activity. The applicant is responsible for ensuring a safe work environment in accordance with Workplace Health and Safety Act and Regulations or other legislation in force at the time of the project.

The applicant must ensure the project activities comply with all relevant legislation and local laws, and ensure the project does not cause a nuisance to neighbouring properties.

Project activity must not interfere with bushfire protection or management plans.

Notification

Applicants will receive written notification regarding the outcome of their funding application and any associated conditions. If the applicant wants to propose a change or vary the project for which funds have already been approved, they must contact a Conservation Partnerships Officer for advice. Any variation to the project may result in the need to vary the contract.

GST

Funding requests should include GST and be accounted for in the budget provided at time of application.

Acknowledgement of assistance

The City should be advised of any publicity, documents (such as newsletters) or events relating to the funded project. At its discretion, the City may require acknowledgement as a project sponsor.

Taxation advice

Applicants are advised to seek their own independent financial or taxation advice in relation to the financial implications of any funding provided for the proposed project.

Related information

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